• Perform administrative activities to support the HR and OSH teams in executing routine tasks in a timely and efficient manner in compliance with HR and OSH procedures.
• Support the recruitment process through coordinating interviews and requesting relevant clearances and permits.
• Maintain records of employee data and coordinate the timely dissemination of information to the relevant individuals or departments.
• Track and coordinate all OSH-related trainings, certifications and expiry dates, ensuring staff remain compliant and up to date with required safety and health standards.
• Assist in planning and coordinating psychoactive substance testing, as required, using internal or external testers.
• Track all incoming reports, assist in following up on corrective actions with relevant parties and provide them with timely feedback to ensure accountability and closure.
• Participate in site visits, audits and inspections and ensure accurate documentation of findings, providing reports to support corrective actions and continuous improvement in workplace safety.
• Ensure the HR and OS&H files, databases, shared drives and HM Hub or archive are consistently maintained, updated, and organized to support accurate record-keeping, compliance monitoring and efficient access to HR and safety policies.
• Raise Purchase Requisition in the SAP system after receiving approval from the Head HR & Facilities and follow up on PO.
• Compile Cash Payment Voucher (CPV) claims for reimbursement of Petty Cash for the HR & Facilities department.
Our preferred profile:
- Diploma in Labour Studies, or
- NEBOSH IGC, or
- Certificate in Occupational Safety and Health or Environmental Health Science
- Minimum 2 years of working experience in HR and/ or OSH related fields.*
- Basic First Aid Training
- Capable of supporting investigations relating to accidents/ incidents at the workplace and recommending preventative actions
- Good understanding of the Seychelles Occupational Safety and Health Decree
- General knowledge of various employment laws and practices
- Able to gather and analyze information, with good attention to detail
- Excellent computer skills- Proficient Microsoft Office skills and G-Suite
- Excellent report-writing and problem-solving skills
- Excellent interpersonal and communication skills- oral and written
- Skills in database management and record keeping
- A great team player
- Ability to maintain discretion, integrity and confidentiality when handling sensitive information
- Prepared to work outside regular hours to complete goals and meet business requirement
If your email client doesn't open itself, please copy this email address and send your CV to us: recruitment@airseychelles.com